Convention Rules

The 2021 Utah Demcoratic Party Organizing Convention Rules, as adopted by the Committee on Rules on May 28, 2021; minor edits May 29, 2021; major revisions June 13, 2021.

General Conditions

  1. The Convention business shall be addressed on Saturday, June 26, 2021.
  2. The Convention shall be held entirely virtually, with no central physical location.
  3. This Convention shall be held following pre-convention town halls by Candidates with no opponents, and joint town halls with all candidates for a single office who wish to participate.
  4. Each Issue & Identity Caucus may hold a virtual public meeting during the period of June 19-26, 2021. Caucuses may arrange with party staff to hold their own virtual convention meetings, but shall not conflict with other trainings, convention business, or other events (i.e. Taylor Mayne) held by the state party. The list of newly elected Caucus Chairs and Vice Chairs shall be submitted to the ED by 2:00 pm June 26.
  5. Sample Ballot information shall be provided to each delegate and on the convention website, together with Candidate profiles and video speeches as shall be provided by the Candidates.  Candidates shall provide materials to State Party staff by June 10 at 5 PM.

Nominations for Executive Officers

  1. Any eligible, filed candidates wishing to withdraw from delegate consideration must submit a written or electronic resignation of their candidacy to the State Party Secretary by June 10 at 5 PM.  All resignations shall be final and the resigned candidate will not appear on the ballot.
  2. Nominees remaining in the race shall have the opportunity to prepare a three (3) minute video at the party’s expense. The time limit will include any nomination or a second to a nomination.
  3. Candidate videos will be captioned or transcripts provided.  All materials will be placed on the candidate’s convention page, and linked from the ballot.

Statewide Delegate Selection Plan

  1. A county wishing to revise their delegate list must abide by these guidelines, unless they submit a substantially similar or more robust plan that is approved by the Rules Committee.  Alternate plans should be submitted to the State Party Staff by June 7 by 5 PM.
  2. Any member of a County Executive Committee or House District officer may nominate an individual to fill a state delegate vacancy.  Appointment must be confirmed by a two-thirds vote of that County’s Central Committee meeting quorum no later than 9:00 PM June 10, 2021.  

Provisional and Final Adoption of the State Delegate List

  1. County chairs shall review the provisionally approved delegate list and add any missing information required by the Rules Committee.  No Delegate substitutions or additions are allowed. Corrections, if any, must be returned to the UDP Rules Chair by 7:00 PM June 16, 2021.
  2. Delegates in the final list must have an address to confirm residency, and either an email or a phone number.  Absence of any of this information could result in the inability of the Delegate to vote. 
  3. At last two members of the Rules Committee will be present for the upload of the final delegate list at 10:00 AM Thursday, June 24, 2021. 

Delegate Challenges

  1. The Rules Committee is empowered to resolve disputes respecting the seating or certification of Delegates within the two week period between closing delegate lists and the convention. 
  2. The challenge must be submitted in accordance with the By Laws Article II, Section 11. 
  3. In hearing a challenge, the Rules Committee shall allot a period of time within which the challenger and the challenged, along with their supporters shall be granted equal time to make their statements. The Committee then may request relevant additional information from Party Officers.
  4. The Rules Committee shall then resolve challenges.
  5. The Rules Committee shall present a report to be posted on the Convention website of its actions regarding any dispute respecting the certification or seating of any Delegate.

Executive Officer Voting Process

  1. The process shall use the Election Buddy online voting system.
  2. Ballots shall be delivered by email to State Delegates on Saturday, June 26, 2021.
  3. Voting shall be open from 1 pm to 5 pm and specified in the Ballot email.
  4. The election of the four Executive Officer Positions shall be determined by a 50%+1 majority. 
  5. A vote for races with more than two candidates for party office shall be done using Instant Runoff Ranked Choice Voting (IR-RCV) where successive rounds eliminate the Candidates with the fewest votes until someone receives 50%+1 or more votes, and is declared the winner 
  6. Uncontested races shall be confirmed as a slate by a simple majority.

 

Phone Voting

A small percentage of State Delegates have not provided an email address, and will be accommodated with a separate process:

  1. Each identified Delegate shall receive a USPS Delivered Sample Ballot listing all races in which they are eligible to vote. This shall include information about Multi-County House District Elections if they are a qualified voter in those elections.
  2. The envelope shall be marked urgent, date sensitive, and otherwise no other identifying information other than their name, mailing, and return addresses shall appear on the sealed envelope. 
  3. During the voting window, each delegate shall be called by 4:30 PM.
  4. Upon verification of their identity, the voting administrator will complete the electronic ballot equivalent to that sent to all other delegates.
  5. The votes shall be read back to the delegate, and with the agreement of the delegate submitted as final.
  6. All other Convention activities will be accessible via ZOOM, including phone connection for audio only.

 

Resolution of Voting Issues

In the case where a Delegate cannot find their ballot, the Rules Committee shall help resolve missing emails and mailed ballots, and change of email address. A help desk phone number will be available on the convention and the Utah Democratic Party websites. Rules Committee members shall be available to resolve credentialing issues.

House District Officers

  1. Election of officers for Multi-County House Districts will be held in a virtual Zoom meeting. 
  2. These meetings shall start at 1:30 Pm June 26th. 
  3. Meetings shall be moderated by a representative of the Convention Organization Committee.
  4. Moderators shall have a list of House District delegates, including their precinct number and position.  
  5. The positions available are: Chair, Vice-Chair, Secretary, and Treasurer
  6. Nominations shall be previously filed with the state party, and taken from the floor. All candidates must be a resident of the House District they seek to represent, and a qualified voter.
  7. Each position shall be chosen in the order identified in item 3 above.
  8. Contested Elections shall be by a vocal or chat message in Zoom, confirmed by the moderator. 
  9. The candidate that receives the most votes shall be the winner; there shall be no second or further runoff rounds of voting. In the event of a tie, the Convention Official shall determine the winner by lot. The Moderator shall report the election results to the Party Executive Director.
  10. If there is not a candidate for any position, the next position shall be considered. 
  11. Unfilled positions are subject to being filled through the Party Official Vacancy process set forth in the Bylaws, Article IV, Section 4.

 

Executive Representative of the County Parties (Chair of Chairs)

  1. Election of the Chair of County Chairs will be held virtually. 
  2. No business shall be conducted until all House District Officer breakout rooms have concluded their business.
  3. This Meeting shall be moderated by the existing Chair of Chairs or the designee. 
  4. Moderators shall have a list of qualified electors, including their County and position.  
  5. At the conclusion of other meeting business, the election is held. 
  6. Only one position is available, but it can be any person the County Parties agree on. The representative must be a qualified voter, legally residing in the State of Utah, but does not have to be qualified to vote in the meeting.
  7. Nominations shall be taken from the floor; nominations are closed by a motion that passes or when there are no further nominations.
  8. The candidate that receives the most votes shall be the winner; there shall be no second or further runoff rounds of voting. In the event of a tie, the Convention Official shall determine the winner by lot. The Moderator shall report the election results to the Party Executive Director.

 

Executive Representation of the Issue and Identity Caucuses

  1. Election of the Chair of Caucus Chairs will be held virtually.
  2. This Meeting shall be moderated by the existing Chair of Caucus Chairs or the designee. 
  3. Moderators shall have a list of qualified electors, including their Caucus and position.  
  4. At the conclusion of other meeting business, the election is held. 
  5. Only one position is available, but it can be any person the Caucuses agree on. The representative must be a qualified voter legally residing in the State of Utah, but does not have to be qualified to vote in the meeting.
  6. Nominations shall be taken from the floor; nominations are closed by a motion that passes or when there are no further nominations.
  7. The candidate that receives the most votes shall be the winner; there shall be no second or further runoff rounds of voting. In the event of a tie, the Convention Official shall determine the winner by lot. The Moderator shall report the election results to the Party Executive Director.

 

Election Ballot Counting

Election results shall be received from Election Buddy via email, with no other method available. The email shall be received by the State ED, and at least two members of the Rules Committee.  Election Results shall be published on the State Party Website and the Convention Website as soon as they are available.  Details for all IR-RCV rounds shall be included.

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The Utah Democratic Party Rules Committee has approved the content of these Convention Rules.